Prepare the application as a complete set of documents. The department or centre and the relevant college committees verify the records and supporting evidence.

Applicant and academic records

• Promotion request: submitted by the applicant and approved by the department chair, centre director, or direct supervisor. It must state the applicant’s full four-part name.
• Declaration: signed and dated on the same date as the request and bearing the applicant’s full four-part name.
• Curriculum vitae: completed with the required information and approved by the applicant, department chair or centre director or direct supervisor, and the Dean.
• Scientific promotion form: completed and approved by the department chair, centre director, or direct supervisor.
• Educational qualification course: evidence of the teaching-methods and Arabic-language proficiency course, as required by the College guidance.
• University orders and degree records: bachelor’s graduation certificate or confirmation; official university orders for the master’s and doctoral degrees and the most recent academic promotion; and the title pages of the master’s thesis and doctoral dissertation in Arabic and English.
• For degrees obtained outside Iraq, include the degree certificate and the administrative order recognizing its equivalency.
• Previous promotion research: submit complete copies in their published form. For conference papers, include the conference proceedings and the conference cover pages requested in the College guidance. This requirement does not apply where the most recent academic title was obtained through a master’s or doctoral degree.
• Research plan: provide evidence that the research outputs submitted for promotion have been registered.
• Research profiles: provide complete Scopus, ResearchGate, and Google Scholar pages showing the applicant’s name, University of Baghdad affiliation, and research outputs.

Plagiarism screening and scholarly outputs

• Provide printed and electronic copies of the submitted scholarly outputs in their final published form, including journal and conference papers, review articles, community studies, authored books, and patents. For an accepted paper, provide the final version together with evidence of acceptance.
• Provide the applicant’s master’s thesis and doctoral dissertation, as well as those of co-authors and supervised students, for screening. If a co-author’s thesis or dissertation cannot be obtained, provide the required undertaking with the relevant details.
• For Table 1-A, the College page currently states minimum scores of 46 points for Lecturer, 52 for Assistant Professor, and 59 for Professor. Applicants should verify the applicable table and current instructions before submission.
• Research outputs must be submitted in complete printed and electronic copies. The College guidance allows no more than one paper in accepted-for-publication form; conference papers must be submitted in their published form.
• The submitted Table 1-A outputs must include at least one paper meeting Article 24 of the Scientific Promotions Instructions. Include evidence of acceptance and the journal or conference’s official cover page as applicable.
• A doctoral dissertation may be counted as a scholarly output only if it was not used previously to obtain an academic title. A supervised student paper may be included once where the student has graduated; include the supervision and discussion orders.
• Table 2 covers authored books, conference papers, scientific studies, review articles, patents, and other activities under Scientific Promotions Instructions No. 167 of 2017. Provide supporting records for each activity and the separate endorsement required from the Assistant Dean for Scientific Affairs.

The College guidance also refers to the Research and Development Directorate circular No. BT 4/934 dated 22 January 2025 for Table 2 activity requirements.